Daily communication in an IT company

5 short topics about common english communication in daily work of infomation technology peop

1. Email communication: How to write profession email, manage email overload, and respond to emails in a timely manner

2. Virtual meetings: best practice for conducting meetings over video conferencing platforms, including how to set up and use the technology, how to stay engaged and focused during long meetings, and how to manage technical issues

3. Giving presentaion: tips for creating and delivering effective presentaitons, including how to structure your content, use visual aids, and handle questions from audience.

4. Collaboration tools: how to use tools like project management software, document sharing platforms, and online whiteboards to collabrate with team members remotely.

5. Technical writing: strategies for writing clear concise, and accurate documentation, including user manuals, technical reports, and online help content.

Example a real conversation between two people, about 10 to 15 sentenses in that virtual meeting

Tony: Hi everyone, can we get started?

Ann: Hi, yes we can.

Tony: Great. First, I wanted to give an update on the bug fix I’ve been working on. I was able to reproduce the issue and I thingk I have a solution. I’ll be test it today and tomorrow, and if everything goes wll, I should be able to submit a pull request by the end of the week.

Ann: Sounds good. I’ve been working on the new feature for the login page. I’m about halfway done with the coding, but I’m running into some issues with the design. I was thinking of reaching out to the design team to see if they have any suggestions

Tony: Defintely good idea. I can introduce you to the design lead if you’d like

Ann: That would be great, thank you.

Tony: No problem, Anything else to report on this project?

Ann: No, that’s for now.

Tony: Alright. For next week, I’d like to focus on testing and getting the bug fix oug the door. I’ll also work on implementing the new feature for the login page.

Ann: Sounds good to me. I’ll continue working on the login page and reach out to the design team.

Tony: Great, Does anyone have any questions or concerns before we wrap up?

Ann: No, I think we’re good.

Tony: Okay, thanks everyone. Let’s touch base again next week. Bye!

Ann: Bye!

An Example of virtual meeting communication in the daily work of IT Professional:

Tom is a software developer at a tech company. He is working on a project with a team of developers located in different parts of the world. Each week, the team holds a virtual meeting to discus the progress of the project and assign tasks for the coming week.

During the meeting, Tom uses a video conferencing platform to connect with his team members. He makes sure to turn on his webcam so that everyone can see each other, and he uses a headset to ensure theat this audio is clear.

Tom starts the meeting by giving a brief update on his own work, including any challenges he was faced and any progress he has made. He then goes around the virtual table and asks each team member to do the same.

After every shareed their updated, Tom discusses the tasks that need to be completed in the coming week. He assigns tasks to specific team members and set deadlines for when the tasks should be completed.

Throughout the meeting, Tom makes an effort to stay engaged and focused, even though he is not in the same physical location as his team members. He asks questions and offers suggestiongs to help move the project forward.

At the end of the meeting, Tom summarizes the main points and assigns follow-up tasks to team members. He then sends a summary of the meeting to all team members via email, so that everyone has a clear record o what discussed and what needs to be done.

More a real conversation between two people, about 10 to 15 sentences in that virtual meetting

Here is another example of a virtual meeting conversation between two IT professionals:

Person 1: Hi everyone, can we get started?

Person 2: Hi, I’m here.

Person 1: Great. So, the first item on the agenda is the status of the website redesign project. How is that coming along, Person 2?

Person 2: We’re making good progress. I’ve finished the wireframing and I’m currently working on the design mockups. I should have those completed by the end of the week.

Person 1: Excellent. And what about the development side of things?

Person 2: I’ve been working on the back-end functionality and I’m about halfway done with that. I’m planning to start on the front-end implementation next week.

Person 1: Okay, that sounds good. Is there anything you need from me or the rest of the team to keep things moving smoothly?

Person 2: Not at the moment. I’ll let you know if I need any assistance.

Person 1: Alright. For the rest of the team, we still have the ongoing task of maintaining and updating the current website. Let’s make sure we keep on top of that as well.

Person 2: Definitely. I’ll add a reminder to the team calendar for that.

Person 1: Thanks. Anything else to discuss for this project?

Person 2: No, that’s it for now.

Person 1: Okay, thanks everyone. Let’s touch base again next week. Bye!

Person 2: Bye!

I can learn english from this a lot. One more

I’m glad that you find my responses helpful for learning English! Here is another example of a virtual meeting conversation between two IT professionals:

Person 1: Hi everyone, can we get started?

Person 2: Hi, I’m here.

Person 1: Great. So, the first item on the agenda is the status of the mobile app project. How is that going, Person 2?

Person 2: We’re making good progress. I’ve finished implementing the new features and I’m currently working on testing and debugging. I should have everything wrapped up by the end of next week.

Person 1: Excellent. And what about the design updates?

Person 2: The design team has finished the new mockups and we’re just waiting for approval from the client. Once we have that, we can start implementing the changes.

Person 1: Okay, that sounds good. Is there anything you need from me or the rest of the team to keep things moving smoothly?

Person 2: No, I think we’re good. I’ll let you know if anything comes up.

Person 1: Alright. For the rest of the team, let’s make sure we’re staying on top of our other tasks and not letting anything slip through the cracks.

Person 2: Definitely. I’ll send out a reminder email to keep everyone on track.

Person 1: Thanks. Anything else to discuss for this project?

Person 2: No, that’s it for now.

Person 1: Okay, thanks everyone. Let’s touch base again next week. Bye!

Person 2: Bye!

This time, the conversation has 20-30 sentenses

Here is another example of a virtual meeting conversation between two IT professionals, with a bit more dialogue:

Person 1: Hi everyone, can we get started?

Person 2: Hi, I’m here.

Person 1: Great. So, the first item on the agenda is the status of the e-commerce platform project. How is that coming along, Person 2?

Person 2: We’re making good progress. I’ve finished implementing the payment gateway integration and I’m currently working on adding the new product categories. I should have that completed by the end of next week.

Person 1: Excellent. And what about the design updates?

Person 2: The design team has finished the new mockups and we’re just waiting for approval from the client. Once we have that, we can start implementing the changes.

Person 1: Okay, that sounds good. Is there anything you need from me or the rest of the team to keep things moving smoothly?

Person 2: No, I think we’re good. I’ll let you know if anything comes up.

Person 1: Alright. For the rest of the team, let’s make sure we’re staying on top of our other tasks and not letting anything slip through the cracks. I noticed that we’re a bit behind on the email marketing campaign, so let’s make sure we get that caught up as soon as possible.

Person 2: Definitely. I’ll send out a reminder email to the team to prioritize the email marketing tasks.

Person 1: Thanks. Oh, and I wanted to mention that we received a request from the client to add a live chat feature to the website. I’m not sure if that’s something we can fit into the current timeline, but I wanted to bring it up for discussion.

Person 2: Hmm, that could be a bit challenging given our current workload. But let me take a look at the scope of the project and see if it’s feasible. I’ll get back to you with an update.

Person 1: Great, thanks. Anything else to discuss for this project?

Person 2: No, that’s it for now.

Person 1: Okay, thanks everyone. Let’s touch base again next week. Bye!

Person 2: Bye!

The conversation has 40-50 sentenses. there is some controversy about a certain feature. Number them at the beginning of each sentence, so that You can easily follow

Person 1: Hi everyone, can we get started?

Person 2: Hi, yes we can.

Person 1: Great. First, I wanted to give an update on the bug fix I’ve been working on. I was able to reproduce the issue and I think I have a solution. I’ll be testing it today and tomorrow, and if everything goes well, I should be able to submit a pull request by the end of the week.

Person 2: Sounds good. I’ve been working on the new feature for the login page. I’m about halfway done with the coding, but I’m running into some issues with the design. I was thinking of reaching out to the design team to see if they have any suggestions.

Person 1: Definitely a good idea. I can introduce you to the design lead if you’d like.

Person 2: That would be great, thank you.

Person 1: No problem. Anything else to report on this project?

Person 2: No, that’s it for now.

Person 1: Alright. For next week, I’d like to focus on testing and getting the bug fix out the door. I’ll also work on implementing the new feature for the login page.

Person 2: Sounds good to me. I’ll continue working on the login page and reach out to the design team.

Person 1: Great. Does anyone have any questions or concerns before we wrap up?

Person 2: No, I think we’re good.

Person 1: Okay, thanks everyone. Let’s touch base again next week. Bye!

Person 2: Bye!

This time, the dialogue has 50 sentences. There is some controversy about a certain feature. Number at the beginning of each sentence for easy tracking. And this time there are 3 people talking, their names are A, B, C. The content is arguing about a certain feature, suggesting or talking about the usefulness of that feature.

1. A: Hi everyone, can we get started?
2. B: Hi, I'm here.
3. C: Hi, I'm here too.
4. A: Great. So, the first item on the agenda is the new feature for the social media platform. I wanted to discuss the feasibility of implementing a recommendation algorithm based on users' past interactions.
5. B: Hmm, that could be a bit of a challenge given our current workload.
6. C: I agree. It sounds like it could be a useful feature, but we need to consider if it's realistic to add it at this stage.
7. A: Right. I was thinking that it could help improve user engagement and retention, but I understand if it's not feasible.
8. B: Have you discussed this with the client yet?
9. A: I haven't, but I was planning to bring it up in our meeting tomorrow. I just wanted to get everyone's thoughts on it beforehand.
10. C: I see. Well, my initial thought is that we should be upfront with the client about the potential impact on the timeline. It's important to be transparent and manage their expectations.
11. B: Definitely. And it might be helpful to present some data on the potential benefits of the feature. That way, the client can weigh the pros and cons and make an informed decision.
12. A: Good point. I'll do some research and see what I can come up with.
13. C: That's a good idea. And we should also consider if there are any alternatives that could achieve similar results without as much effort.
14. B: Yeah, that's a good point. It might be worth looking into other options.
15. A: I'll definitely do that.
16. C: So, it sounds like we have a bit more work to do before presenting this to the client. Let's make sure we have all the necessary information and options before the meeting.
17. B: Agreed. And let's also make sure we have a clear plan for how to proceed, regardless of the client's decision.
18. A: Definitely. I'll make sure to prepare all of that before the meeting.
19. C: Great. Anything else to discuss for this project?
20. B: No, I think that covers it.
21. A: Okay, thanks everyone. Let's touch base again next week. Bye!
22. B: Bye!
23. C: Bye!

Write the next meeting after this meeting, assuming it happens next week

Here is an example of a virtual meeting conversation that could take place the week after the previous meeting:

1. A: Hi everyone, can we get started?
2. B: Hi, I'm here.
3. C: Hi, I'm here too.
4. A: Great. So, the first item on the agenda is the update on the recommendation algorithm feature for the social media platform. Did everyone have a chance to review the data and alternative options I sent out last week?
5. B: Yes, I did. The data looks promising, but I still have some concerns about the workload.
6. C: Same here. The benefits definitely seem promising, but we need to make sure we have the resources to handle it.
7. A: Right. I understand your concerns. I actually did some additional research and found a few options for implementing the feature more efficiently.
8. B: Oh, that's interesting. Can you share more details on those options?
9. A: Sure. One option is to use a third-party recommendation engine, which would significantly reduce the development time. Another option is to prioritize the most popular and highest-converting products for the algorithm, rather than including all products. This would also reduce the workload.
10. C: Those both sound like good options. I think it's worth considering which approach makes the most sense for our goals and resources.
11. B: Definitely. And it might be helpful to get feedback from the client on their priorities and preferences.
12. A: I agree. I'll bring these options up in our meeting with the client and see what they think.
13. C: Sounds good. Anything else to discuss for this project?
14. B: No, I think that covers it.
15. A: Alright, thanks everyone. Let's touch base again next week. Bye!
16. B: Bye!
17. C: Bye!

And in the next week too

1. A: Hi everyone, can we get started?
2. B: Hi, I'm here.
3. C: Hi, I'm here too.
4. A: Great. So, the first item on the agenda is an update on the recommendation algorithm feature for the social media platform. I had a meeting with the client last week and presented the options we discussed.
5. B: How did that go?
6. A: It went well. The client is interested in the feature and they agree that it has potential to improve user engagement and retention. However, they are concerned about the workload and the impact on the timeline.
7. C: I see. So, what's the next step?
8. A: We discussed a few options. One option is to go ahead with the third-party recommendation engine, which would significantly reduce the development time. Another option is to prioritize the most popular and highest-converting products for the algorithm, rather than including all products. The client is leaning towards the latter option, as it would still provide some value without as much impact on the workload.
9. B: That makes sense. I think either option could work,

Or:

1. A: Hi everyone, can we get started?
2. B: Hi, I'm here.
3. C: Hi, I'm here too.
4. A: Great. So, the first item on the agenda is the update on the recommendation algorithm feature for the social media platform. I had a meeting with the client yesterday and we were able to come to a decision.
5. B: Oh, great. What did they decide?
6. A: They decided to go with the third-party recommendation engine option. They felt that it would be the most efficient and cost-effective solution.
7. C: That's good news. I'm glad we were able to find a solution that works for everyone.
8. B: Yeah, me too. So, what's the next step?
9. A: The next step is to integrate the third-party engine and test it to make sure it's working properly. I'll be working on that this week.
10. C: Alright, sounds good. And what about the design updates?
11. A: The design team has finished the new mockups and we're just waiting for approval from the

A short status, about 4 sentences, for marketing, selling honey, the content has to be fun

Here is a marketing status for selling honey:

“Attention, honey lovers! We have the sweetest deal in town. Our honey is 100% pure, straight from the bees. And the best part? It’s naturally packed with antioxidants and other healthy benefits. Don’t miss out on this sticky-good offer. Get your jar of honey today!”

This time is to sell our chickens, on Tet holiday

Here is a marketing status for selling chickens on Tet holiday:

“Happy Tet to all our chicken-loving friends! Looking for the perfect dish to bring to your holiday gatherings? Our chickens are fresh, free-range, and guaranteed to be the star of the show. Don’t wait until it’s too late - order your Tet chicken today and let the feasting begin!”

“Feeling overwhelmed by all the holiday cooking? Let us take one thing off your plate (literally)! Our chickens are the perfect main course for any holiday gathering. They’re juicy, flavorful, and sure to be a hit with everyone. Plus, with our easy online ordering and home delivery service, you can have a delicious chicken at your door in no time. Order now and enjoy a stress-free holiday season!”

“Are you tired of the same old holiday dishes? Mix things up with our delicious and juicy chickens! They’re the perfect main course for any gathering, and are sure to be a hit with everyone. Plus, with our convenient online ordering and home delivery service, you can have a fresh chicken at your door in no time. Order now and add some variety to your holiday feast!”

An example of a conversation between two employees in an IT company meeting 3-2-2023:

E1: Welcome everyone to today’s meeting. The purpose of this meeting is to update about our new project.

E2: Thank for inviting me to this meeting (“the invitation” is ok too). I want to ask about the progress of the project.

E1: We are investiing a lot of time & resources into to the project. Currently we are in the beta develement phrase and conducting quality assurance tests.

E2:That’s great. I think we need to update more on - customers requirements and how we’re adressing them.

E1:That’s right. we will update on that in the next meeting. Thank you for suggesting it.